Welcome
Visit of family or friends
What you need to obtain a Schengen visa to visit family or friends
Please read the following checklist, fill in the application form completely and provide the original documents plus 1 simple copy (only complete applications can be processed!)
Submission of the following documents does not guarantee that a visa will be granted.
Please sort the documents exactly in the following order:
| ⬜ | · 1 duly completed visa application form for a Schengen visa (short-term visa) - please open the online application form Videx (www.videx.diplo.de) - fill it in fully and correctly in English or German - download the completed form as a PDF-file, then - print it (should be 7 pages including a barcode on the last page) - date and sign it | |
| 1 recent passport photograph according to biometric specifications | |
| Original passport or travel document valid for at least 3 months after the intended date of departure from the territory of the Schengen area. The passport/travel document must contain at least two blank pages and must have been issued within the last 10 years. | |
| Provide a copy of a) the passport data page, b) previous Schengen visas within last 3 years and c) valid USA/UK visas if available. | |
| For non-Namibian citizens: Proof of legal residence in Namibia, which allows reentering Namibia upon the end of the journey. Original plus 1 copy of Permanent Resident card and re-entry permit. | |
| A letter of invitation from the person the applicant is visiting in Germany, which may take the form of sponsorship or private accommodation. The invitation letter should include the address, period of stay and contact information of the host. If applicable, a confirmation that the cost is covered by the host is needed. The invitation letter together with a copy of the passport / ID / resident permit of the inviting person has to be submitted along with the application form. For the period the applicant is not staying with the host while in Germany and / or travelling to other Schengen countries a travel itinerary including hotel accommodation reservation or similar confirmation of accommodation for the entire trip in the Schengen area (no final booking needed). | |
| A quotation for a round-trip airline ticket with the applicant’s name (no final booking needed). | |
| Travel/medical insurance with policy wording (coverage for medical expenses/repatriation/pre-existing: EUR 30,000, valid for the entire Schengen area for the duration of the applicant's planned stay). It is a requirement that claims against the insurance company must be recoverable in a Member State. The insured party, policy validity period, geographical coverage and schedule of benefits must be mentioned in the policy schedule/certificate. | |
| An original letter from the applicant’s employer, stating the details of the applicant, employment duration, designation, salary, purpose and duration of travel. Students must provide proof of enrolment at an educational institution. An original letter from the school, signed and dated (with permission of absence or confirmation of school holidays) is necessary. Other proofs of living circumstances (title deed, lease contract etc.) may be requested (For example: Pensioner shall also provide proof of pension). | |
| Self-employed applicants must provide the original business registration. | |
| Proof of the applicant's personal financial circumstances (original latest 3 months of bank statements) from a local account and a bank confirmation letter. Statements need to have a bank letter head with the name of the account holder and need to be originally stamped by the bank. Online transaction records without account holder’s names and not on bank letter head are not accepted. | |
| ⬜ | in case the reflecting funds are not sufficient for the planned stay an additional original formal letter of obligation (Verpflichtungserklärung) according to paragraph §§66,68 of the Aliens Act (issued by the correspondent German authority where the inviter lives) from the of the sponsor can cover the cost. |